Hospitality · Power BI template

Restaurant Performance Power BI template

Power BI restaurant dashboard template: net sales, covers, average check, food and labour cost %, sales by site and daypart, top dishes and site scorecard.

By · Founder & Reliability Engineer · Updated

Free for commercial use

Dark version: same layout, colours re-solved and checked for WCAG AA contrast.

Restaurant Performance Power BI dashboard template: 6 KPI cards, a line chart, a matrix, a bar chart, a table and 2 slicers on a 1280×720 page

BetaOpens in Power BI Desktop with 6 tables of sample data and every visual bound. See what’s inside

Free, no sign-up. The PBIP with sample data includes the background, theme and a README. 1920×1080 fits a new page in a Fluent 2 report; 1280×720 and 2× fit Classic pages. Downloads carry a small “Made with VizForge” mark (sign in to the studio to remove it).

Customise in the design studio →
Layout
Plain header with logo, 3×2 KPI block beside a weekly trend, site × daypart matrix + top dishes + site scorecard
Page size
1280×720 px (16:9, Power BI default)
Theme
Sunset Retail

Open the sample-data PBIP in Power BI Desktop

Checked against Microsoft Learn's Power BI Desktop projects documentation (as of Nov 2026).

  1. 1

    Unzip to a short path and open the .pbip

    Extract the zip to a short local folder such as C:\PBI (Windows limits project paths to 260 characters, and Desktop can't save a project straight to OneDrive or SharePoint), then double-click the .pbip file or use File → Open in Power BI Desktop. Microsoft still lists projects and TMDL as preview features (as of Nov 2026): if Desktop won't open the project, go to File → Options and settings → Options → Preview features, tick “Power BI Project (.pbip) save option” and “Store semantic model using TMDL format”, then restart Desktop.

  2. 2

    Select Refresh once

    The project ships without the local data cache (.pbi/cache.abf), so Desktop opens the full model definition without data. Select Home → Refresh: every table is built from values written into its Power Query step, so there is no data source to sign in to.

  3. 3

    Save as .pbix or connect your data

    Use File → Save as to keep a single .pbix file, or open Transform data and replace each table's Source step with your own query, keeping the column names so the measures and visuals keep working.

What’s inside the Restaurant sample model

Rendered from the same definition the download writes as TMDL, so this list always matches the file.

Tables
6
Fact rows
500
DAX measures
8

A fictional five-site restaurant group: 16 weeks of covers, net sales, food cost and labour cost by site and daypart (to late October 2026), and three months of menu-item sales with each dish's price and food cost. Units: Pounds sterling (net of VAT); covers in guests.

Tables and columns

Calendar

Date table · 2026, one row per day

Date table generated in Power Query (List.Dates), marked as the model's date table.

  • Date (date)
  • Year (whole number)
  • Quarter (text)
  • Month (text)
  • Month Name (text)
  • Week Start (date)
  • Weekday (text)
  • Fiscal Year (text)

Restaurant

Dimension · 5 rows

Fictional sites with seat count.

  • Restaurant (text)
  • Area (text)
  • Seats (whole number)

Daypart

Dimension · 4 rows

Service periods in order.

  • Daypart (text)

Menu Item

Dimension · 12 rows

Dishes and drinks with price and food cost.

  • Item (text)
  • Menu Category (text)
  • Price (decimal)
  • Food Cost (decimal)

Service Sales

Fact · 320 rows

One row per site, daypart and week.

  • Week (date)
  • Restaurant (text)
  • Daypart (text)
  • Covers (whole number)
  • Net Sales (decimal)
  • Food Cost (decimal)
  • Labour Cost (decimal)

Item Sales

Fact · 180 rows

Quantity sold per menu item, site and month.

  • Month (date)
  • Restaurant (text)
  • Item (text)
  • Quantity (whole number)

Relationships

Many-to-one, single direction. Inactive relationships are switched on inside a measure with USERELATIONSHIP.

  • 'Service Sales'[Week] → 'Calendar'[Date]
  • 'Service Sales'[Restaurant] → Restaurant[Restaurant]
  • 'Service Sales'[Daypart] → Daypart[Daypart]
  • 'Item Sales'[Month] → 'Calendar'[Date]
  • 'Item Sales'[Restaurant] → Restaurant[Restaurant]
  • 'Item Sales'[Item] → 'Menu Item'[Item]

DAX measures

All measures live in a dedicated Key Measures table. Copy any of them into your own model; rename the table and column references to match.

Net SalesSales net of VAT and discounts.
Net Sales =
SUM ( 'Service Sales'[Net Sales] )

Format string: £#,0

CoversGuests served.
Covers =
SUM ( 'Service Sales'[Covers] )

Format string: #,0

Average CheckNet sales per guest.
Average Check =
DIVIDE ( [Net Sales], [Covers] )

Format string: £#,0.00

Food Cost %Cost of food and drink over net sales.
Food Cost % =
DIVIDE ( SUM ( 'Service Sales'[Food Cost] ), [Net Sales] )

Format string: 0.0%

Labour Cost %Wages and on-costs over net sales.
Labour Cost % =
DIVIDE ( SUM ( 'Service Sales'[Labour Cost] ), [Net Sales] )

Format string: 0.0%

Covers per Seat per WeekSeat turns: guests per seat per week.
Covers per Seat per Week =
DIVIDE (
    [Covers],
    SUMX ( Restaurant, Restaurant[Seats] ) * DISTINCTCOUNT ( 'Service Sales'[Week] )
)

Format string: 0.0

Item RevenueMenu price × quantity.
Item Revenue =
SUMX ( 'Item Sales', 'Item Sales'[Quantity] * RELATED ( 'Menu Item'[Price] ) )

Format string: £#,0

Item Margin %Gross margin after food cost.
Item Margin % =
DIVIDE (
    SUMX ( 'Item Sales', 'Item Sales'[Quantity] * ( RELATED ( 'Menu Item'[Price] ) - RELATED ( 'Menu Item'[Food Cost] ) ) ),
    [Item Revenue]
)

Format string: 0%

What each visual is bound to

The PBIP opens with these fields already on each visual.

Field bindings per visual
VisualFields
RestaurantSlicerRestaurant[Restaurant]
DaypartSlicerDaypart[Daypart]
Net salesCard[Net Sales]
CoversCard[Covers]
Average checkCard[Average Check]
Net sales by weekLine chartCalendar[Week Start], [Net Sales]
Food cost %Card[Food Cost %]
Labour cost %Card[Labour Cost %]
Covers per seatCard[Covers per Seat per Week]
Sales: site × daypartMatrixRestaurant[Restaurant], [Net Sales], Daypart[Daypart]
Top menu itemsBar chart'Menu Item'[Item], [Item Revenue]
Site scorecardTableRestaurant[Restaurant], [Net Sales], [Average Check], [Food Cost %], [Labour Cost %], [Item Margin %]

Questions this dashboard answers

Each one is answered by a visual on the page, from the sample model's own tables and measures.

About this dashboard layout

A restaurant group's weekly trading meeting starts with six numbers, and this page puts them in a 3×2 block: net sales, covers, average check, food cost %, labour cost % and covers per seat per week, which measures how hard the dining room is working regardless of its size. Weekly net sales sits beside them for the trend.

The matrix crosses site with daypart (breakfast, lunch, dinner and late). Add a colour scale and the gaps show up: a site that trades well at dinner but sells little at lunch has a different problem from one that is quiet all day. Daypart sorts in service order through a hidden order column.

Top menu items ranks dishes and drinks by revenue from a separate item-sales table priced from the menu dimension, and the site scorecard compares sales, average check, food and labour cost %, and item margin across the five sites.

Food cost % and labour cost % are the controllable costs, so both are calculated from the same service-level sales rows as the revenue, not from a monthly P&L that arrives three weeks later. The sample is a fictional five-site group over 16 weeks.

Visuals on the page

Positions are Power BI page pixels. Enter them in Format → General → Properties → Size and position, or use the PBIP download where they are already set.

Visual positions in the Restaurant Performance template
VisualTypeXYWidthHeight
RestaurantSlicer9202416040
DaypartSlicer10962416040
Net salesCard4012016064
CoversCard24812016064
Average checkCard45612016064
Net sales by weekLine chart664120576176
Food cost %Card4023216064
Labour cost %Card24823216064
Covers per seatCard45623216064
Sales: site × daypartMatrix40344408336
Top menu itemsBar chart496344296336
Site scorecardTable840344400336

Custom visuals for this layout

Built-in Power BI visuals cover most slots above. These slots also suit a custom visual; each page covers the data shape, DAX and a prompt to generate it as a .pbiviz.

Already have a report?

Brand Makeover tries Restaurant Performance first on every page of your Power BI project (.pbip zip) where it fits: the page's visuals have to go into its 10 data slots without overlaps. Pages it can't seat get another catalog layout or a brand grid. Queries, filters and bookmarks are left as they are. Free, in your browser.

Opens with the Analyst / Dense preset, because the Executive preset doesn't use this layout (10 data slots; this preset uses templates with at most 7).

Restyle my report into this

Swap a slot for a custom visual

Pick any slot and VizForge AI writes a custom visual (.pbiviz, with TypeScript source) sized to it, in this template's colours and shaped for the fields it is bound to.

Generate one that fits this layout.

Card · 160×64 px · bound to [Net Sales]

1, 2 or 5 credits depending on the brief · 5 free on signup. Sign in or create a free account on the next screen; the brief is saved for 30 minutes.

Brief sent to the generator (you can edit it there)

A Power BI card visual titled "Net sales". It sits in a 160×64 px slot on a designed report page. Match the report's brand: data colours #E2541B, #C47E09, #DB2777, #7C3AED, #0891B2, #619C0C; background #FFFFFF; text #2A1A12; font Segoe UI. Transparent visual background so the page design shows through; no visual border. In the sample model it is bound to [Net Sales]; keep the same data roles so the fields drop straight in.

Not sure what to build? Browse the visual catalog or open the template in the design studio and hand off any slot from there. Or start in the AI generator with a blank brief.

Colours and theme

Sunset Retail

Warm cream Power BI theme with coral and amber data colours for retail, e-commerce and marketing dashboards; white cards, espresso text, AA contrast.

See the Sunset Retail palette and contrast checks →

Use the background in an existing report

Prefer to keep your own report? Apply the design to it instead of opening the PBIP.

  1. 1

    Download the background

    Take the 1920×1080 PNG for a new page in a Fluent 2 report (the default size for new pages), or the 2× PNG (2560×1440) for sharp text on a 1280×720 Classic page. Power BI scales the image to the canvas.

  2. 2

    Set the canvas background

    Format page → Canvas background → Browse. Set Image fit to Fill and transparency to 0%.

  3. 3

    Import the theme

    Design ribbon → Import theme (in the Power BI service: View → Theme pane), then pick the downloaded JSON. Data colours and fonts now match the design. Older Desktop builds: View → Themes → Browse for themes.

  4. 4

    Place your visuals

    Size each visual to the positions above with background and border off, or open the PBIP project where they are already placed.

Questions about this template

Does the Restaurant Performance template come with sample data?

Yes. The “PBIP with sample data” download contains a semantic model with 6 tables and 8 DAX measures, and every visual on the page is already bound to it. The sample: A fictional five-site restaurant group: 16 weeks of covers, net sales, food cost and labour cost by site and daypart (to late October 2026), and three months of menu-item sales with each dish's price and food cost. The data is written into each table's Power Query step, so there is no data source or sign-in.

Is it a .pbix file?

It is a Power BI project (PBIP): a folder of text files that Power BI Desktop opens like a .pbix. Open the .pbip file, select Refresh once to load the sample rows, then use File → Save as if you want a single .pbix.

What visuals are in the Restaurant Performance template?

The page has 12 visual areas: 2 slicers, 6 cards, 1 line chart, 1 matrix, 1 bar chart, 1 table. Their exact positions are listed on this page so you can match them in Power BI's Format → General → Properties panel, or skip that step by downloading the PBIP project.

Which theme does the Restaurant Performance template use?

It ships with the Sunset Retail theme (light tone). Download the theme JSON here, or open the template in the design studio and switch to any other theme or your own brand colours.

Is there a dark version of the Restaurant Performance template?

Yes. Switch the preview to Dark and every download (background, theme JSON and PBIP) comes in that version. The layout is identical; the page, card and text colours are re-solved for a dark page, and the accent, status and data colours keep their hues but are adjusted until text meets WCAG AA (4.5:1) and chart colours reach 3:1 against the cards.

How do I use the background image in Power BI Desktop?

Select the page, open Format page → Canvas background, choose Browse and pick the PNG, then set Image fit to Fill and transparency to 0%. Give your visuals a transparent background and no border so the designed panels show through.

Can I open the PBIP project in Power BI Desktop?

Yes. PBIR is the default report format in Power BI Desktop since September 2026, and the download is a PBIP project: unzip it and open the .pbip file, select Refresh once and the sample data loads into visuals that are already bound (the empty PBIP leaves the containers unbound for your own data). Microsoft still lists projects and TMDL as preview features (as of Nov 2026), so if Desktop won't open it, enable them under File → Options and settings → Options → Preview features.

Dashboard guides that use these visuals

Guides to the same dashboard job: which custom visuals it needs, the DAX behind them and prompts to generate them.

KPI cards for this layout

Headline numbers drawn by one DAX SVG measure each, for the Card visual or a table row.

Want the headline numbers to look like cards rather than plain values? Browse the KPI card gallery or build your own in the SVG measure builder.

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Make the Restaurant Performance template yours

Swap in your brand colours and logo, move panels, add icons and generate missing visuals with AI, then export the background, theme JSON and PBIP project.

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