HR & people · Power BI template

Recruitment & Hiring Funnel Power BI template

Power BI recruitment dashboard template: hiring funnel from application to hire, hires by source, time to hire by department, cost per hire and open roles.

By · Founder & Reliability Engineer · Updated

Free for commercial use

Dark version: same layout, colours re-solved and checked for WCAG AA contrast.

Recruitment & Hiring Funnel Power BI dashboard template: 5 KPI cards, a funnel, a bar chart, a column chart, a table and 2 slicers on a 1280×720 page

BetaOpens in Power BI Desktop with 6 tables of sample data and every visual bound. See what’s inside

Free, no sign-up. The PBIP with sample data includes the background, theme and a README. 1920×1080 fits a new page in a Fluent 2 report; 1280×720 and 2× fit Classic pages. Downloads carry a small “Made with VizForge” mark (sign in to the studio to remove it).

Customise in the design studio →
Layout
Plain header with logo, 5 KPIs, tall funnel left, source bars + department columns + open-requisition table right
Page size
1280×720 px (16:9, Power BI default)
Theme
Nordic Minimal

Open the sample-data PBIP in Power BI Desktop

Checked against Microsoft Learn's Power BI Desktop projects documentation (as of Nov 2026).

  1. 1

    Unzip to a short path and open the .pbip

    Extract the zip to a short local folder such as C:\PBI (Windows limits project paths to 260 characters, and Desktop can't save a project straight to OneDrive or SharePoint), then double-click the .pbip file or use File → Open in Power BI Desktop. Microsoft still lists projects and TMDL as preview features (as of Nov 2026): if Desktop won't open the project, go to File → Options and settings → Options → Preview features, tick “Power BI Project (.pbip) save option” and “Store semantic model using TMDL format”, then restart Desktop.

  2. 2

    Select Refresh once

    The project ships without the local data cache (.pbi/cache.abf), so Desktop opens the full model definition without data. Select Home → Refresh: every table is built from values written into its Power Query step, so there is no data source to sign in to.

  3. 3

    Save as .pbix or connect your data

    Use File → Save as to keep a single .pbix file, or open Transform data and replace each table's Source step with your own query, keeping the column names so the measures and visuals keep working.

What’s inside the Recruitment sample model

Rendered from the same definition the download writes as TMDL, so this list always matches the file.

Tables
6
Fact rows
450
DAX measures
8

Recruitment at a fictional software company from February to October 2026: 40 job requisitions across six departments with status and external hiring cost, and 450 candidates with source, the furthest stage reached and, for hires, days from application to accepted offer. Units: Candidates and hires; days; hiring cost in US dollars.

Tables and columns

Calendar

Date table · 2026, one row per day

Date table generated in Power Query (List.Dates), marked as the model's date table.

  • Date (date)
  • Year (whole number)
  • Quarter (text)
  • Month (text)
  • Month Name (text)
  • Week Start (date)
  • Weekday (text)
  • Fiscal Year (text)

Department

Dimension · 6 rows

Hiring departments.

  • Department (text)

Source

Dimension · 6 rows

Where the candidate came from.

  • Source (text)

Hiring Stage

Dimension · 5 rows

Recruitment stages in order.

  • Stage (text)
  • Stage Order (hidden, used by DAX) (whole number)

Requisition

Dimension · 40 rows

Job requisitions with status, external hiring cost (ads and agency fees) and days open at 31 Oct 2026.

  • Req ID (text)
  • Role (text)
  • Department (text)
  • Opened (date)
  • Status (text)
  • Hiring Cost (decimal)
  • Days Open (whole number)

Candidates

Fact · 450 rows

One row per candidate application with the furthest stage reached.

  • Candidate ID (text)
  • Date (date)
  • Req ID (text)
  • Source (text)
  • Stage Reached (text)
  • Stage Order (whole number)
  • Hired (whole number)
  • Days to Hire (whole number)

Relationships

Many-to-one, single direction. Inactive relationships are switched on inside a measure with USERELATIONSHIP.

  • Candidates[Date] → 'Calendar'[Date]
  • Candidates[Req ID] → Requisition[Req ID]
  • Requisition[Department] → Department[Department]
  • Candidates[Source] → Source[Source]
  • Candidates[Stage Reached] → 'Hiring Stage'[Stage]

DAX measures

All measures live in a dedicated Key Measures table. Copy any of them into your own model; rename the table and column references to match.

ApplicantsApplications received.
Applicants =
COUNTROWS ( Candidates )

Format string: #,0

HiresCandidates hired.
Hires =
SUM ( Candidates[Hired] )

Format string: #,0

Candidates Reaching StageCandidates who reached this stage or a later one.
Candidates Reaching Stage =
VAR StageNo = MAX ( 'Hiring Stage'[Stage Order] )
RETURN
    CALCULATE ( COUNTROWS ( Candidates ), REMOVEFILTERS ( 'Hiring Stage' ), Candidates[Stage Order] >= StageNo )

Format string: #,0

Offer Acceptance %Offers accepted.
Offer Acceptance % =
DIVIDE ( [Hires], CALCULATE ( COUNTROWS ( Candidates ), Candidates[Stage Order] >= 4 ) )

Format string: 0%

Time to Hire (days)Days from application to accepted offer.
Time to Hire (days) =
AVERAGE ( Candidates[Days to Hire] )

Format string: 0

Cost per HireExternal hiring cost per hire.
Cost per Hire =
DIVIDE ( SUM ( Requisition[Hiring Cost] ), [Hires] )

Format string: $#,0

Open RequisitionsRequisitions not yet filled.
Open Requisitions =
CALCULATE ( COUNTROWS ( Requisition ), Requisition[Status] = "Open" )

Format string: #,0

Days OpenDays an open requisition has been open.
Days Open =
MAX ( Requisition[Days Open] )

Format string: 0

What each visual is bound to

The PBIP opens with these fields already on each visual.

Field bindings per visual
VisualFields
DepartmentSlicerDepartment[Department]
SourceSlicerSource[Source]
Open requisitionsCard[Open Requisitions]
Time to hire (days)Card[Time to Hire (days)]
Offer acceptanceCard[Offer Acceptance %]
Cost per hireCard[Cost per Hire]
HiresCard[Hires]
Hiring funnelFunnel'Hiring Stage'[Stage], [Candidates Reaching Stage]
Hires by sourceBar chartSource[Source], [Hires], [Applicants]
Time to hire by departmentColumn chartDepartment[Department], [Time to Hire (days)]
Open requisitions listTableRequisition[Req ID], Requisition[Role], Requisition[Department], [Days Open], [Applicants]

Questions this dashboard answers

Each one is answered by a visual on the page, from the sample model's own tables and measures.

About this dashboard layout

Talent acquisition teams are asked the same questions every week: how many roles are open, how long do they take to fill, and is the pipeline healthy? The cards answer the first two with open requisitions, average time to hire, offer acceptance, cost per hire and hires.

The hiring funnel runs the full height of the left side, from applied through screened, interviewed and offered to hired. Each stage counts candidates who reached it or went further, so the funnel narrows the way a pipeline does; counting candidates by their current status would show an odd shape whenever a batch is mid-interview.

Hires by source compares hires with applicants for each source. Job boards usually bring the most applicants and referrals the most hires per applicant, which is the chart that justifies a referral bonus. Time to hire by department is sorted slowest first, and the open-requisitions table lists each role with days open and applicant count.

Cost per hire divides external hiring cost (job adverts and agency fees on each requisition) by hires. The sample covers 40 requisitions and 450 candidates at a fictional software company; candidate IDs are anonymous.

Visuals on the page

Positions are Power BI page pixels. Enter them in Format → General → Properties → Size and position, or use the PBIP download where they are already set.

Visual positions in the Recruitment & Hiring Funnel template
VisualTypeXYWidthHeight
DepartmentSlicer9202416040
SourceSlicer10962416040
Open requisitionsCard4012016864
Time to hire (days)Card29612016064
Offer acceptanceCard54412016064
Cost per hireCard79212016064
HiresCard104012016064
Hiring funnelFunnel40232376448
Hires by sourceBar chart464232368200
Time to hire by departmentColumn chart880232360200
Open requisitions listTable464480776200

Custom visuals for this layout

Built-in Power BI visuals cover most slots above. These slots also suit a custom visual; each page covers the data shape, DAX and a prompt to generate it as a .pbiviz.

Already have a report?

Brand Makeover tries Recruitment & Hiring Funnel first on every page of your Power BI project (.pbip zip) where it fits: the page's visuals have to go into its 9 data slots without overlaps. Pages it can't seat get another catalog layout or a brand grid. Queries, filters and bookmarks are left as they are. Free, in your browser.

Opens with the Analyst / Dense preset, because the Executive preset doesn't use this layout (9 data slots; this preset uses templates with at most 7).

Restyle my report into this

Swap a slot for a custom visual

Pick any slot and VizForge AI writes a custom visual (.pbiviz, with TypeScript source) sized to it, in this template's colours and shaped for the fields it is bound to.

Generate one that fits this layout.

Card · 168×64 px · bound to [Open Requisitions]

1, 2 or 5 credits depending on the brief · 5 free on signup. Sign in or create a free account on the next screen; the brief is saved for 30 minutes.

Brief sent to the generator (you can edit it there)

A Power BI card visual titled "Open requisitions". It sits in a 168×64 px slot on a designed report page. Match the report's brand: data colours #3B5D73, #708FA1, #E06648, #242837, #AA863C, #6F8B4C; background #FFFFFF; text #1C1C1A; font Segoe UI. Transparent visual background so the page design shows through; no visual border. In the sample model it is bound to [Open Requisitions]; keep the same data roles so the fields drop straight in.

Not sure what to build? Browse the visual catalog or open the template in the design studio and hand off any slot from there. Or start in the AI generator with a blank brief.

Colours and theme

Nordic Minimal

Scandinavian-neutral Power BI theme: off-white page, warm grey text, a muted steel-blue lead colour and earthy comparison colours for calm operational reports.

See the Nordic Minimal palette and contrast checks →

Use the background in an existing report

Prefer to keep your own report? Apply the design to it instead of opening the PBIP.

  1. 1

    Download the background

    Take the 1920×1080 PNG for a new page in a Fluent 2 report (the default size for new pages), or the 2× PNG (2560×1440) for sharp text on a 1280×720 Classic page. Power BI scales the image to the canvas.

  2. 2

    Set the canvas background

    Format page → Canvas background → Browse. Set Image fit to Fill and transparency to 0%.

  3. 3

    Import the theme

    Design ribbon → Import theme (in the Power BI service: View → Theme pane), then pick the downloaded JSON. Data colours and fonts now match the design. Older Desktop builds: View → Themes → Browse for themes.

  4. 4

    Place your visuals

    Size each visual to the positions above with background and border off, or open the PBIP project where they are already placed.

Questions about this template

Does the Recruitment & Hiring Funnel template come with sample data?

Yes. The “PBIP with sample data” download contains a semantic model with 6 tables and 8 DAX measures, and every visual on the page is already bound to it. The sample: Recruitment at a fictional software company from February to October 2026: 40 job requisitions across six departments with status and external hiring cost, and 450 candidates with source, the furthest stage reached and, for hires, days from application to accepted offer. The data is written into each table's Power Query step, so there is no data source or sign-in.

Is it a .pbix file?

It is a Power BI project (PBIP): a folder of text files that Power BI Desktop opens like a .pbix. Open the .pbip file, select Refresh once to load the sample rows, then use File → Save as if you want a single .pbix.

What visuals are in the Recruitment & Hiring Funnel template?

The page has 11 visual areas: 2 slicers, 5 cards, 1 funnel, 1 bar chart, 1 column chart, 1 table. Their exact positions are listed on this page so you can match them in Power BI's Format → General → Properties panel, or skip that step by downloading the PBIP project.

Which theme does the Recruitment & Hiring Funnel template use?

It ships with the Nordic Minimal theme (light tone). Download the theme JSON here, or open the template in the design studio and switch to any other theme or your own brand colours.

Is there a dark version of the Recruitment & Hiring Funnel template?

Yes. Switch the preview to Dark and every download (background, theme JSON and PBIP) comes in that version. The layout is identical; the page, card and text colours are re-solved for a dark page, and the accent, status and data colours keep their hues but are adjusted until text meets WCAG AA (4.5:1) and chart colours reach 3:1 against the cards.

How do I use the background image in Power BI Desktop?

Select the page, open Format page → Canvas background, choose Browse and pick the PNG, then set Image fit to Fill and transparency to 0%. Give your visuals a transparent background and no border so the designed panels show through.

Can I open the PBIP project in Power BI Desktop?

Yes. PBIR is the default report format in Power BI Desktop since September 2026, and the download is a PBIP project: unzip it and open the .pbip file, select Refresh once and the sample data loads into visuals that are already bound (the empty PBIP leaves the containers unbound for your own data). Microsoft still lists projects and TMDL as preview features (as of Nov 2026), so if Desktop won't open it, enable them under File → Options and settings → Options → Preview features.

Build guides for this dashboard

Guides to the same dashboard job: which custom visuals it needs, the DAX behind them and prompts to generate them.

KPI cards for this layout

Headline numbers drawn by one DAX SVG measure each, for the Card visual or a table row.

Want the headline numbers to look like cards rather than plain values? Browse the KPI card gallery or build your own in the SVG measure builder.

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Make the Recruitment & Hiring Funnel template yours

Swap in your brand colours and logo, move panels, add icons and generate missing visuals with AI, then export the background, theme JSON and PBIP project.

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