Manufacturing · Power BI template
Maintenance & Asset Reliability Power BI template
Dark Power BI maintenance dashboard template (CMMS): MTBF, MTTR, PM compliance, backlog hours, work orders by type, bad-actor assets and backlog by craft.
By Nawaf Sharaf · Founder & Reliability Engineer · Updated
Free for commercial useLight version: same layout, colours re-solved and checked for WCAG AA contrast.
BetaOpens in Power BI Desktop with 6 tables of sample data and every visual bound. See what’s inside
Free, no sign-up. The PBIP with sample data includes the background, theme and a README. 1920×1080 fits a new page in a Fluent 2 report; 1280×720 and 2× fit Classic pages. Downloads carry a small “Made with VizForge” mark (sign in to the studio to remove it).
- Layout
- Left nav rail, 5 KPIs, stacked work-order columns + MTBF bars, bad-actor table + backlog donut
- Page size
- 1280×720 px (16:9, Power BI default)
- Theme
- Aviation Ops
Open the sample-data PBIP in Power BI Desktop
Checked against Microsoft Learn's Power BI Desktop projects documentation (as of Nov 2026).
- 1
Unzip to a short path and open the .pbip
Extract the zip to a short local folder such as C:\PBI (Windows limits project paths to 260 characters, and Desktop can't save a project straight to OneDrive or SharePoint), then double-click the .pbip file or use File → Open in Power BI Desktop. Microsoft still lists projects and TMDL as preview features (as of Nov 2026): if Desktop won't open the project, go to File → Options and settings → Options → Preview features, tick “Power BI Project (.pbip) save option” and “Store semantic model using TMDL format”, then restart Desktop.
- 2
Select Refresh once
The project ships without the local data cache (.pbi/cache.abf), so Desktop opens the full model definition without data. Select Home → Refresh: every table is built from values written into its Power Query step, so there is no data source to sign in to.
- 3
Save as .pbix or connect your data
Use File → Save as to keep a single .pbix file, or open Transform data and replace each table's Source step with your own query, keeping the column names so the measures and visuals keep working.
What’s inside the Maintenance sample model
Rendered from the same definition the download writes as TMDL, so this list always matches the file.
Six months of maintenance at two fictional process plants (May to October 2026): 400 work orders on 24 assets with type (preventive, corrective, emergency, inspection), craft, labour hours, downtime and whether preventive work was done on time, plus monthly operating hours per asset. Units: Hours; counts of work orders.
Tables and columns
Calendar
Date table · 2026, one row per dayDate table generated in Power Query (List.Dates), marked as the model's date table.
- Date (date)
- Year (whole number)
- Quarter (text)
- Month (text)
- Month Name (text)
- Week Start (date)
- Weekday (text)
- Fiscal Year (text)
Site
Dimension · 2 rowsPlants.
- Site (text)
Asset
Dimension · 24 rowsMaintained assets with class and criticality.
- Asset ID (text)
- Asset (text)
- Asset Class (text)
- Site (text)
- Criticality (text)
Craft
Dimension · 4 rowsMaintenance trades.
- Craft (text)
Work Orders
Fact · 400 rowsOne row per work order. PM On Time is set only for completed preventive work.
- WO No (text)
- Date (date)
- Asset ID (text)
- Type (text)
- Craft (text)
- Labour Hours (decimal)
- Downtime Hours (decimal)
- Status (text)
- PM On Time (whole number)
Run Hours
Fact · 144 rowsOperating hours per asset per month.
- Month (date)
- Asset ID (text)
- Operating Hours (whole number)
Relationships
Many-to-one, single direction. Inactive relationships are switched on inside a measure with USERELATIONSHIP.
- 'Work Orders'[Date] → 'Calendar'[Date]
- 'Work Orders'[Asset ID] → Asset[Asset ID]
- 'Work Orders'[Craft] → Craft[Craft]
- Asset[Site] → Site[Site]
- 'Run Hours'[Month] → 'Calendar'[Date]
- 'Run Hours'[Asset ID] → Asset[Asset ID]
DAX measures
All measures live in a dedicated Key Measures table. Copy any of them into your own model; rename the table and column references to match.
Work OrdersWork orders raised.
Work Orders =
COUNTROWS ( 'Work Orders' )Format string: #,0
FailuresBreakdowns (corrective and emergency work).
Failures =
CALCULATE ( [Work Orders], 'Work Orders'[Type] IN { "Corrective", "Emergency" } )Format string: #,0
Operating HoursHours the assets ran.
Operating Hours =
SUM ( 'Run Hours'[Operating Hours] )Format string: #,0
MTBF (hours)Mean time between failures.
MTBF (hours) =
DIVIDE ( [Operating Hours], [Failures] )Format string: #,0
MTTR (hours)Mean time to repair a failure.
MTTR (hours) =
DIVIDE ( CALCULATE ( SUM ( 'Work Orders'[Downtime Hours] ), 'Work Orders'[Type] IN { "Corrective", "Emergency" } ), [Failures] )Format string: 0.0
PM Compliance %Completed preventive work done within its window.
PM Compliance % =
DIVIDE ( SUM ( 'Work Orders'[PM On Time] ), CALCULATE ( [Work Orders], 'Work Orders'[Type] = "Preventive", 'Work Orders'[Status] = "Completed" ) )Format string: 0%
Backlog HoursLabour hours on open work orders.
Backlog Hours =
CALCULATE ( SUM ( 'Work Orders'[Labour Hours] ), 'Work Orders'[Status] = "Open" )Format string: #,0
Unplanned DowntimeHours of downtime from failures.
Unplanned Downtime =
SUM ( 'Work Orders'[Downtime Hours] )Format string: #,0.0
What each visual is bound to
The PBIP opens with these fields already on each visual.
| Visual | Type | Fields |
|---|---|---|
| SiteSlicer | Slicer | Site[Site] |
| Asset classSlicer | Slicer | Asset[Asset Class] |
| MTBF (hours)Card | Card | [MTBF (hours)] |
| MTTR (hours)Card | Card | [MTTR (hours)] |
| PM complianceCard | Card | [PM Compliance %] |
| Backlog (hours)Card | Card | [Backlog Hours] |
| Unplanned downtime (hours)Card | Card | [Unplanned Downtime] |
| Work orders by type and monthColumn chart | Column chart | Calendar[Month], [Work Orders], 'Work Orders'[Type] |
| MTBF by asset classBar chart | Bar chart | Asset[Asset Class], [MTBF (hours)] |
| Bad actorsTable | Table | Asset[Asset], Asset[Asset Class], Asset[Criticality], [Failures], [Unplanned Downtime], [MTTR (hours)] |
| Backlog by craftDonut chart | Donut chart | Craft[Craft], [Backlog Hours] |
Questions this dashboard answers
Each one is answered by a visual on the page, from the sample model's own tables and measures.
- Which asset classes fail most often (lowest MTBF), and how long do repairs take (MTTR)?
- Is preventive maintenance being completed on time?
- How much reactive (corrective and emergency) work are we doing compared with planned work?
- Which assets are the bad actors with the most failures and downtime?
- How many labour hours are waiting in the backlog, by craft?
About this dashboard layout
Maintenance managers want to move work from reactive to planned, and this page measures that shift. Work orders by month are stacked by type (preventive, inspection, corrective and emergency); a growing corrective and emergency share means the plant is firefighting.
The reliability cards are MTBF (operating hours over failures, from a separate run-hours table so idle assets don't look reliable), MTTR (repair downtime over failures), PM compliance (preventive work completed on time), backlog in labour hours and unplanned downtime. MTBF by asset class is sorted lowest first, so packaging machines or conveyors that fail most often lead.
The bad-actor table ranks individual assets by failures, with downtime, MTTR and criticality alongside, which is where root-cause analysis effort should go. The donut splits the open backlog by craft (mechanical, electrical, instrumentation, fabrication), because a backlog is a staffing question as much as a planning one.
Export work orders from any CMMS (Maximo, SAP PM, Fiix, UpKeep and others all expose type, asset, dates, hours and status). The sample covers six months at two fictional process plants with 24 assets.
Visuals on the page
Positions are Power BI page pixels. Enter them in Format → General → Properties → Size and position, or use the PBIP download where they are already set.
| Visual | Type | X | Y | Width | Height |
|---|---|---|---|---|---|
| Site | Slicer | 920 | 24 | 160 | 40 |
| Asset class | Slicer | 1096 | 24 | 160 | 40 |
| MTBF (hours) | Card | 112 | 120 | 152 | 64 |
| MTTR (hours) | Card | 352 | 120 | 152 | 64 |
| PM compliance | Card | 592 | 120 | 144 | 64 |
| Backlog (hours) | Card | 824 | 120 | 144 | 64 |
| Unplanned downtime (hours) | Card | 1056 | 120 | 144 | 64 |
| Work orders by type and month | Column chart | 112 | 232 | 656 | 208 |
| MTBF by asset class | Bar chart | 816 | 232 | 424 | 208 |
| Bad actors | Table | 112 | 488 | 656 | 192 |
| Backlog by craft | Donut chart | 816 | 488 | 424 | 192 |
Custom visuals for this layout
Built-in Power BI visuals cover most slots above. These slots also suit a custom visual; each page covers the data shape, DAX and a prompt to generate it as a .pbiviz.
Already have a report?
Brand Makeover tries Maintenance & Asset Reliability first on every page of your Power BI project (.pbip zip) where it fits: the page's visuals have to go into its 9 data slots without overlaps. Pages it can't seat get another catalog layout or a brand grid. Queries, filters and bookmarks are left as they are. Free, in your browser.
Opens with the Analyst / Dense preset, because the Executive preset doesn't use this layout (9 data slots; this preset uses templates with at most 7).
Restyle my report into thisSwap a slot for a custom visual
Pick any slot and VizForge AI writes a custom visual (.pbiviz, with TypeScript source) sized to it, in this template's colours and shaped for the fields it is bound to.
Generate one that fits this layout.
Card · 152×64 px · bound to [MTBF (hours)]
1, 2 or 5 credits depending on the brief · 5 free on signup. Sign in or create a free account on the next screen; the brief is saved for 30 minutes.
A Power BI card visual titled "MTBF (hours)". It sits in a 152×64 px slot on a designed report page. Match the report's brand: data colours #4FC3F7, #F5A623, #7BD389, #E57373, #BA68C8, #4DB6AC; background #142131; text #E8EEF5; font Segoe UI. Transparent visual background so the page design shows through; no visual border. In the sample model it is bound to [MTBF (hours)]; keep the same data roles so the fields drop straight in.
Not sure what to build? Browse the visual catalog or open the template in the design studio and hand off any slot from there. Or start in the AI generator with a blank brief.
Colours and theme
Cockpit-slate dark Power BI theme with amber and cyan signals for airline operations, MRO, fleet reliability and logistics control-room dashboards.
Use the background in an existing report
Prefer to keep your own report? Apply the design to it instead of opening the PBIP.
- 1
Download the background
Take the 1920×1080 PNG for a new page in a Fluent 2 report (the default size for new pages), or the 2× PNG (2560×1440) for sharp text on a 1280×720 Classic page. Power BI scales the image to the canvas.
- 2
Set the canvas background
Format page → Canvas background → Browse. Set Image fit to Fill and transparency to 0%.
- 3
Import the theme
Design ribbon → Import theme (in the Power BI service: View → Theme pane), then pick the downloaded JSON. Data colours and fonts now match the design. Older Desktop builds: View → Themes → Browse for themes.
- 4
Place your visuals
Size each visual to the positions above with background and border off, or open the PBIP project where they are already placed.
Questions about this template
Does the Maintenance & Asset Reliability template come with sample data?
Yes. The “PBIP with sample data” download contains a semantic model with 6 tables and 8 DAX measures, and every visual on the page is already bound to it. The sample: Six months of maintenance at two fictional process plants (May to October 2026): 400 work orders on 24 assets with type (preventive, corrective, emergency, inspection), craft, labour hours, downtime and whether preventive work was done on time, plus monthly operating hours per asset. The data is written into each table's Power Query step, so there is no data source or sign-in.
Is it a .pbix file?
It is a Power BI project (PBIP): a folder of text files that Power BI Desktop opens like a .pbix. Open the .pbip file, select Refresh once to load the sample rows, then use File → Save as if you want a single .pbix.
What visuals are in the Maintenance & Asset Reliability template?
The page has 11 visual areas: 2 slicers, 5 cards, 1 column chart, 1 bar chart, 1 table, 1 donut chart. Their exact positions are listed on this page so you can match them in Power BI's Format → General → Properties panel, or skip that step by downloading the PBIP project.
Which theme does the Maintenance & Asset Reliability template use?
It ships with the Aviation Ops theme (dark tone). Download the theme JSON here, or open the template in the design studio and switch to any other theme or your own brand colours.
Is there a light version of the Maintenance & Asset Reliability template?
Yes. Switch the preview to Light and every download (background, theme JSON and PBIP) comes in that version. The layout is identical; the page, card and text colours are re-solved for a light page, and the accent, status and data colours keep their hues but are adjusted until text meets WCAG AA (4.5:1) and chart colours reach 3:1 against the cards.
How do I use the background image in Power BI Desktop?
Select the page, open Format page → Canvas background, choose Browse and pick the PNG, then set Image fit to Fill and transparency to 0%. Give your visuals a transparent background and no border so the designed panels show through.
Can I open the PBIP project in Power BI Desktop?
Yes. PBIR is the default report format in Power BI Desktop since September 2026, and the download is a PBIP project: unzip it and open the .pbip file, select Refresh once and the sample data loads into visuals that are already bound (the empty PBIP leaves the containers unbound for your own data). Microsoft still lists projects and TMDL as preview features (as of Nov 2026), so if Desktop won't open it, enable them under File → Options and settings → Options → Preview features.
Build guides for this dashboard
Guides to the same dashboard job: which custom visuals it needs, the DAX behind them and prompts to generate them.
Dashboard job
Best Power BI Visuals for Manufacturing OEEThe best Power BI visuals for OEE — availability SPC, changeover heatmaps, downtime Pareto, loss-tree…
Team
Power BI for manufacturingOEE by line, downtime by reason and process stability: plant-floor views that read from across the room.
KPI cards for this layout
Headline numbers drawn by one DAX SVG measure each, for the Card visual or a table row.
Want the headline numbers to look like cards rather than plain values? Browse the KPI card gallery or build your own in the SVG measure builder.
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