Healthcare · Power BI template

Healthcare Operations Power BI template

Power BI hospital operations dashboard template: bed occupancy, ED 4-hour, length of stay and readmission KPIs, ED arrivals vs capacity and ward occupancy.

By · Founder & Reliability Engineer · Updated

Free for commercial use

Dark version: same layout, colours re-solved and checked for WCAG AA contrast.

Healthcare Operations Power BI dashboard template: 5 KPI cards, a line chart, a bar chart, a table, a column chart and 2 slicers on a 1280×720 page

BetaOpens in Power BI Desktop with 6 tables of sample data and every visual bound. See what’s inside

Free, no sign-up. The PBIP with sample data includes the background, theme and a README. 1920×1080 fits a new page in a Fluent 2 report; 1280×720 and 2× fit Classic pages. Downloads carry a small “Made with VizForge” mark (sign in to the studio to remove it).

Customise in the design studio →
Layout
Left nav rail, 5 KPIs, arrivals trend + ward bars, long-stay table + discharge timing
Page size
1280×720 px (16:9, Power BI default)
Theme
Healthcare Calm

Open the sample-data PBIP in Power BI Desktop

Checked against Microsoft Learn's Power BI Desktop projects documentation (as of Nov 2026).

  1. 1

    Unzip to a short path and open the .pbip

    Extract the zip to a short local folder such as C:\PBI (Windows limits project paths to 260 characters, and Desktop can't save a project straight to OneDrive or SharePoint), then double-click the .pbip file or use File → Open in Power BI Desktop. Microsoft still lists projects and TMDL as preview features (as of Nov 2026): if Desktop won't open the project, go to File → Options and settings → Options → Preview features, tick “Power BI Project (.pbip) save option” and “Store semantic model using TMDL format”, then restart Desktop.

  2. 2

    Select Refresh once

    The project ships without the local data cache (.pbi/cache.abf), so Desktop opens the full model definition without data. Select Home → Refresh: every table is built from values written into its Power Query step, so there is no data source to sign in to.

  3. 3

    Save as .pbix or connect your data

    Use File → Save as to keep a single .pbix file, or open Transform data and replace each table's Source step with your own query, keeping the column names so the measures and visuals keep working.

What’s inside the Hospital sample model

Rendered from the same definition the download writes as TMDL, so this list always matches the file.

Tables
6
Fact rows
634
DAX measures
10

Two hospitals for the week to 1 Nov 2026: hourly emergency-department arrivals and four-hour performance, and inpatient spells on six wards (current patients plus 60 days of discharges). Spell IDs are synthetic; there is no patient-identifiable data. Units: Patients and beds as counts; length of stay in days.

Tables and columns

Calendar

Date table · 2026, one row per day

Date table generated in Power Query (List.Dates), marked as the model's date table.

  • Date (date)
  • Year (whole number)
  • Quarter (text)
  • Month (text)
  • Month Name (text)
  • Week Start (date)
  • Weekday (text)
  • Fiscal Year (text)

Hour

Dimension · 24 rows

Hours of the day, for ED arrivals and discharge times.

  • Hour (whole number)
  • Hour Label (text)

Site

Dimension · 2 rows

Hospital sites.

  • Site (text)

Ward

Dimension · 6 rows

Wards with specialty and staffed beds.

  • Ward (text)
  • Site (text)
  • Specialty (text)
  • Beds (whole number)

ED Hourly

Fact · 336 rows

Emergency department arrivals, patients seen within four hours, and staffed cubicles per hour.

  • Date (date)
  • Hour (whole number)
  • Site (text)
  • Arrivals (whole number)
  • Within 4 Hours (whole number)
  • Cubicles (whole number)

Spells

Fact · 298 rows

Inpatient spells. Current inpatients have no Discharge Date; Length Of Stay counts to 31 Oct 2026 for them.

  • Spell (text)
  • Ward (text)
  • Admit Date (date)
  • Discharge Date (date)
  • Discharge Hour (whole number)
  • Length Of Stay (whole number)
  • Readmitted 30d (whole number)

Relationships

Many-to-one, single direction. Inactive relationships are switched on inside a measure with USERELATIONSHIP.

  • 'ED Hourly'[Date] → 'Calendar'[Date]
  • 'ED Hourly'[Hour] → Hour[Hour]
  • 'ED Hourly'[Site] → Site[Site]
  • Spells[Admit Date] → 'Calendar'[Date]
  • Spells[Discharge Date] → 'Calendar'[Date](inactive)
  • Spells[Discharge Hour] → Hour[Hour]
  • Spells[Ward] → Ward[Ward]
  • Ward[Site] → Site[Site]

DAX measures

All measures live in a dedicated Key Measures table. Copy any of them into your own model; rename the table and column references to match.

InpatientsPatients currently in a bed.
Inpatients =
CALCULATE ( COUNTROWS ( Spells ), ISBLANK ( Spells[Discharge Date] ) )

Format string: #,0

Bed Occupancy %Occupied over staffed beds.
Bed Occupancy % =
DIVIDE ( [Inpatients], SUM ( Ward[Beds] ) )

Format string: 0.0%

Avg Length of StayMean days for discharged spells.
Avg Length of Stay =
CALCULATE ( AVERAGE ( Spells[Length Of Stay] ), NOT ISBLANK ( Spells[Discharge Date] ) )

Format string: 0.0

DischargesDischarges by discharge date.
Discharges =
CALCULATE ( COUNTROWS ( Spells ), USERELATIONSHIP ( Spells[Discharge Date], 'Calendar'[Date] ) )

Format string: #,0

Discharges TodayDischarges on the latest day in the data.
Discharges Today =
VAR LastDay = CALCULATE ( MAX ( Spells[Discharge Date] ), REMOVEFILTERS ( 'Calendar' ) )
RETURN
    CALCULATE ( COUNTROWS ( Spells ), REMOVEFILTERS ( 'Calendar' ), Spells[Discharge Date] = LastDay )

Format string: #,0

Readmission Rate 30dDischarged patients readmitted within 30 days.
Readmission Rate 30d =
DIVIDE ( SUM ( Spells[Readmitted 30d] ), COUNT ( Spells[Readmitted 30d] ) )

Format string: 0.0%

Long Stay DaysDays in hospital for current patients staying 7+ days; blank otherwise.
Long Stay Days =
CALCULATE ( MAX ( Spells[Length Of Stay] ), ISBLANK ( Spells[Discharge Date] ), Spells[Length Of Stay] >= 7 )

Format string: #,0

ED ArrivalsPatients arriving at the ED.
ED Arrivals =
SUM ( 'ED Hourly'[Arrivals] )

Format string: #,0

ED CapacityStaffed cubicles.
ED Capacity =
SUM ( 'ED Hourly'[Cubicles] )

Format string: #,0

ED 4-Hour %Patients admitted, transferred or discharged within four hours.
ED 4-Hour % =
DIVIDE ( SUM ( 'ED Hourly'[Within 4 Hours] ), [ED Arrivals] )

Format string: 0.0%

What each visual is bound to

The PBIP opens with these fields already on each visual.

Field bindings per visual
VisualFields
SiteSlicerSite[Site]
SpecialtySlicerWard[Specialty]
Bed occupancyCard[Bed Occupancy %]
ED 4-hourCard[ED 4-Hour %]
Avg length of stayCard[Avg Length of Stay]
Discharges todayCard[Discharges Today]
30-day readmissionsCard[Readmission Rate 30d]
ED arrivals vs capacity by hourLine chartHour[Hour Label], [ED Arrivals], [ED Capacity]
Occupancy by wardBar chartWard[Ward], [Bed Occupancy %]
Long-stay patients by wardTableWard[Ward], Spells[Spell], Spells[Admit Date], [Long Stay Days]
Discharges by hour of dayColumn chartHour[Hour Label], [Discharges]

Questions this dashboard answers

Each one is answered by a visual on the page, from the sample model's own tables and measures.

About this dashboard layout

Patient flow is a whole-hospital problem, so this page puts the front door (emergency department) and the back door (discharges) on one screen. The five KPIs are bed occupancy, ED four-hour performance, average length of stay, discharges today and the 30-day readmission rate. Readmissions sit on the same row to keep pressure to discharge honest.

ED arrivals by hour against staffed capacity (a line chart with capacity as a stepped second series) shows when the department is overwhelmed, and occupancy by ward as bars shows where admitted patients can go. Sort wards by occupancy and colour any ward above 92% with the bad colour; that is the commonly used threshold for safe flow.

The bottom row is about discharges: a table of long-stay patients by ward (seven days or more; anonymised identifiers only) and a column chart of discharges by hour of day. Discharges that cluster in the late afternoon, after the morning ED peak, are the classic flow bottleneck.

Healthcare Calm is a soft teal and blue theme with AA text contrast throughout. Use row-level security so ward managers see only their wards, and never put patient-identifiable data in a page background or theme file.

Visuals on the page

Positions are Power BI page pixels. Enter them in Format → General → Properties → Size and position, or use the PBIP download where they are already set.

Visual positions in the Healthcare Operations template
VisualTypeXYWidthHeight
SiteSlicer9202416040
SpecialtySlicer10962416040
Bed occupancyCard11212019272
ED 4-hourCard35212019272
Avg length of stayCard59212018472
Discharges todayCard82412018472
30-day readmissionsCard105612018472
ED arrivals vs capacity by hourLine chart112240544200
Occupancy by wardBar chart704240536200
Long-stay patients by wardTable112488544192
Discharges by hour of dayColumn chart704488536192

Custom visuals for this layout

Built-in Power BI visuals cover most slots above. These slots also suit a custom visual; each page covers the data shape, DAX and a prompt to generate it as a .pbiviz.

Already have a report?

Brand Makeover tries Healthcare Operations first on every page of your Power BI project (.pbip zip) where it fits: the page's visuals have to go into its 9 data slots without overlaps. Pages it can't seat get another catalog layout or a brand grid. Queries, filters and bookmarks are left as they are. Free, in your browser.

Opens with the Analyst / Dense preset, because the Executive preset doesn't use this layout (9 data slots; this preset uses templates with at most 7).

Restyle my report into this

Swap a slot for a custom visual

Pick any slot and VizForge AI writes a custom visual (.pbiviz, with TypeScript source) sized to it, in this template's colours and shaped for the fields it is bound to.

Generate one that fits this layout.

Card · 192×72 px · bound to [Bed Occupancy %]

1, 2 or 5 credits depending on the brief · 5 free on signup. Sign in or create a free account on the next screen; the brief is saved for 30 minutes.

Brief sent to the generator (you can edit it there)

A Power BI card visual titled "Bed occupancy". It sits in a 192×72 px slot on a designed report page. Match the report's brand: data colours #0D9488, #3B82F6, #8B5CF6, #E06814, #E11D48, #1CA24D; background #FFFFFF; text #0F2A2E; font Segoe UI. Transparent visual background so the page design shows through; no visual border. In the sample model it is bound to [Bed Occupancy %]; keep the same data roles so the fields drop straight in.

Not sure what to build? Browse the visual catalog or open the template in the design studio and hand off any slot from there. Or start in the AI generator with a blank brief.

Colours and theme

Healthcare Calm

Clinical teal Power BI theme on soft mint for patient-flow, quality and HR dashboards; high text contrast and distinct data colours for ward comparisons.

See the Healthcare Calm palette and contrast checks →

Use the background in an existing report

Prefer to keep your own report? Apply the design to it instead of opening the PBIP.

  1. 1

    Download the background

    Take the 1920×1080 PNG for a new page in a Fluent 2 report (the default size for new pages), or the 2× PNG (2560×1440) for sharp text on a 1280×720 Classic page. Power BI scales the image to the canvas.

  2. 2

    Set the canvas background

    Format page → Canvas background → Browse. Set Image fit to Fill and transparency to 0%.

  3. 3

    Import the theme

    Design ribbon → Import theme (in the Power BI service: View → Theme pane), then pick the downloaded JSON. Data colours and fonts now match the design. Older Desktop builds: View → Themes → Browse for themes.

  4. 4

    Place your visuals

    Size each visual to the positions above with background and border off, or open the PBIP project where they are already placed.

Questions about this template

Does the Healthcare Operations template come with sample data?

Yes. The “PBIP with sample data” download contains a semantic model with 6 tables and 10 DAX measures, and every visual on the page is already bound to it. The sample: Two hospitals for the week to 1 Nov 2026: hourly emergency-department arrivals and four-hour performance, and inpatient spells on six wards (current patients plus 60 days of discharges). Spell IDs are synthetic; there is no patient-identifiable data. The data is written into each table's Power Query step, so there is no data source or sign-in.

Is it a .pbix file?

It is a Power BI project (PBIP): a folder of text files that Power BI Desktop opens like a .pbix. Open the .pbip file, select Refresh once to load the sample rows, then use File → Save as if you want a single .pbix.

What visuals are in the Healthcare Operations template?

The page has 11 visual areas: 2 slicers, 5 cards, 1 line chart, 1 bar chart, 1 table, 1 column chart. Their exact positions are listed on this page so you can match them in Power BI's Format → General → Properties panel, or skip that step by downloading the PBIP project.

Which theme does the Healthcare Operations template use?

It ships with the Healthcare Calm theme (light tone). Download the theme JSON here, or open the template in the design studio and switch to any other theme or your own brand colours.

Is there a dark version of the Healthcare Operations template?

Yes. Switch the preview to Dark and every download (background, theme JSON and PBIP) comes in that version. The layout is identical; the page, card and text colours are re-solved for a dark page, and the accent, status and data colours keep their hues but are adjusted until text meets WCAG AA (4.5:1) and chart colours reach 3:1 against the cards.

How do I use the background image in Power BI Desktop?

Select the page, open Format page → Canvas background, choose Browse and pick the PNG, then set Image fit to Fill and transparency to 0%. Give your visuals a transparent background and no border so the designed panels show through.

Can I open the PBIP project in Power BI Desktop?

Yes. PBIR is the default report format in Power BI Desktop since September 2026, and the download is a PBIP project: unzip it and open the .pbip file, select Refresh once and the sample data loads into visuals that are already bound (the empty PBIP leaves the containers unbound for your own data). Microsoft still lists projects and TMDL as preview features (as of Nov 2026), so if Desktop won't open it, enable them under File → Options and settings → Options → Preview features.

Build guides for this dashboard

Guides to the same dashboard job: which custom visuals it needs, the DAX behind them and prompts to generate them.

KPI cards for this layout

Headline numbers drawn by one DAX SVG measure each, for the Card visual or a table row.

Designs made for this template’s KPI slots: Patient satisfaction tile. Browse all styles in the KPI card gallery or build your own in the SVG measure builder.

Related templates

Keep exploring

Dashboard templates

61 hand-designed Power BI page layouts by department.

Power BI themes

80 contrast-checked theme JSON files, light and dark.

Background images

Page backgrounds at 1280×720 and 1920×1080 with visual positions.

Power BI icons

3,034 icons in 40 categories as SVG, PNG, DAX or theme icon JSON.

Make the Healthcare Operations template yours

Swap in your brand colours and logo, move panels, add icons and generate missing visuals with AI, then export the background, theme JSON and PBIP project.

Open in the design studio →Browse templates

The design studio for Power BI. Free, in your browser, no sign-up.