Healthcare · Power BI template

Outpatient Clinic Appointments Power BI template

Power BI outpatient clinic dashboard template: appointments, did-not-attend (DNA) rate by lead time, slot utilisation, waits by specialty and clinic summary.

By · Founder & Reliability Engineer · Updated

Free for commercial use

Dark version: same layout, colours re-solved and checked for WCAG AA contrast.

Outpatient Clinic Appointments Power BI dashboard template: 5 KPI cards, 2 column charts, a bar chart, a table and 2 slicers on a 1280×720 page

BetaOpens in Power BI Desktop with 6 tables of sample data and every visual bound. See what’s inside

Free, no sign-up. The PBIP with sample data includes the background, theme and a README. 1920×1080 fits a new page in a Fluent 2 report; 1280×720 and 2× fit Classic pages. Downloads carry a small “Made with VizForge” mark (sign in to the studio to remove it).

Customise in the design studio →
Layout
Left nav rail, 5 KPIs, weekly outcome columns + wait bars, lead-time DNA columns + clinic table
Page size
1280×720 px (16:9, Power BI default)
Theme
Healthcare Calm

Open the sample-data PBIP in Power BI Desktop

Checked against Microsoft Learn's Power BI Desktop projects documentation (as of Nov 2026).

  1. 1

    Unzip to a short path and open the .pbip

    Extract the zip to a short local folder such as C:\PBI (Windows limits project paths to 260 characters, and Desktop can't save a project straight to OneDrive or SharePoint), then double-click the .pbip file or use File → Open in Power BI Desktop. Microsoft still lists projects and TMDL as preview features (as of Nov 2026): if Desktop won't open the project, go to File → Options and settings → Options → Preview features, tick “Power BI Project (.pbip) save option” and “Store semantic model using TMDL format”, then restart Desktop.

  2. 2

    Select Refresh once

    The project ships without the local data cache (.pbi/cache.abf), so Desktop opens the full model definition without data. Select Home → Refresh: every table is built from values written into its Power Query step, so there is no data source to sign in to.

  3. 3

    Save as .pbix or connect your data

    Use File → Save as to keep a single .pbix file, or open Transform data and replace each table's Source step with your own query, keeping the column names so the measures and visuals keep working.

What’s inside the Clinic Appointments sample model

Rendered from the same definition the download writes as TMDL, so this list always matches the file.

Tables
6
Fact rows
468
DAX measures
5

Twelve weeks of outpatient activity at four fictional clinics (to the end of October 2026): 420 appointments across six specialties with type, booking lead time, outcome and, for new patients, days waited from referral; plus bookable slots per clinic per week. Units: Appointments; days.

Tables and columns

Calendar

Date table · 2026, one row per day

Date table generated in Power Query (List.Dates), marked as the model's date table.

  • Date (date)
  • Year (whole number)
  • Quarter (text)
  • Month (text)
  • Month Name (text)
  • Week Start (date)
  • Weekday (text)
  • Fiscal Year (text)

Clinic

Dimension · 4 rows

Fictional outpatient sites.

  • Clinic (text)

Specialty

Dimension · 6 rows

Outpatient specialties.

  • Specialty (text)

Lead Time Band

Dimension · 5 rows

Days between booking and appointment, banded.

  • Lead Time (text)

Appointments

Fact · 420 rows

One row per appointment. Wait Days (referral to first appointment) is set for new patients only.

  • Appointment ID (text)
  • Date (date)
  • Clinic (text)
  • Specialty (text)
  • Type (text)
  • Lead Days (whole number)
  • Lead Time (text)
  • Outcome (text)
  • Wait Days (whole number)

Clinic Capacity

Fact · 48 rows

Bookable slots per clinic per week.

  • Week (date)
  • Clinic (text)
  • Slots Available (whole number)

Relationships

Many-to-one, single direction. Inactive relationships are switched on inside a measure with USERELATIONSHIP.

  • Appointments[Date] → 'Calendar'[Date]
  • Appointments[Clinic] → Clinic[Clinic]
  • Appointments[Specialty] → Specialty[Specialty]
  • Appointments[Lead Time] → 'Lead Time Band'[Lead Time]
  • 'Clinic Capacity'[Week] → 'Calendar'[Date]
  • 'Clinic Capacity'[Clinic] → Clinic[Clinic]

DAX measures

All measures live in a dedicated Key Measures table. Copy any of them into your own model; rename the table and column references to match.

AppointmentsAppointments booked.
Appointments =
COUNTROWS ( Appointments )

Format string: #,0

DNA RatePatients who did not attend, of those expected.
DNA Rate =
DIVIDE (
    CALCULATE ( COUNTROWS ( Appointments ), Appointments[Outcome] = "Did not attend" ),
    CALCULATE ( COUNTROWS ( Appointments ), Appointments[Outcome] IN { "Attended", "Did not attend" } )
)

Format string: 0.0%

Slot Utilisation %Slots used by a booked patient (attended or not).
Slot Utilisation % =
DIVIDE (
    CALCULATE ( COUNTROWS ( Appointments ), Appointments[Outcome] IN { "Attended", "Did not attend" } ),
    SUM ( 'Clinic Capacity'[Slots Available] )
)

Format string: 0%

Median Wait (days)Median days from referral to first appointment.
Median Wait (days) =
CALCULATE ( MEDIAN ( Appointments[Wait Days] ), Appointments[Type] = "New" )

Format string: 0

Follow-ups per NewNew-to-follow-up ratio.
Follow-ups per New =
DIVIDE (
    CALCULATE ( COUNTROWS ( Appointments ), Appointments[Type] = "Follow-up" ),
    CALCULATE ( COUNTROWS ( Appointments ), Appointments[Type] = "New" )
)

Format string: 0.0

What each visual is bound to

The PBIP opens with these fields already on each visual.

Field bindings per visual
VisualFields
ClinicSlicerClinic[Clinic]
SpecialtySlicerSpecialty[Specialty]
AppointmentsCard[Appointments]
DNA rateCard[DNA Rate]
Slot utilisationCard[Slot Utilisation %]
Median wait (days)Card[Median Wait (days)]
Follow-ups per newCard[Follow-ups per New]
Appointments by week and outcomeColumn chartCalendar[Week Start], [Appointments], Appointments[Outcome]
Wait for first appointmentBar chartSpecialty[Specialty], [Median Wait (days)]
DNA rate by booking lead timeColumn chart'Lead Time Band'[Lead Time], [DNA Rate]
Clinic summaryTableClinic[Clinic], [Appointments], [Slot Utilisation %], [DNA Rate], [Median Wait (days)]

Questions this dashboard answers

Each one is answered by a visual on the page, from the sample model's own tables and measures.

About this dashboard layout

Outpatient managers juggle three problems on one page: patients who don't attend, slots that go unused and new patients waiting too long. The cards give each a number: appointments, the DNA (did not attend) rate of patients expected, slot utilisation against bookable capacity, the median wait from referral to first appointment and the ratio of follow-ups to new patients.

Appointments by week are stacked by outcome (attended, did not attend, cancelled by the patient or by the clinic), so a week where clinic cancellations jump shows up at once. Waits for a first appointment are ranked by specialty with the longest first.

DNA rate by booking lead time is the chart that usually changes practice: appointments booked months ahead are missed far more often than those booked within a week, which makes the case for reminder messages or partial booking. Lead times are banded in a small dimension so the bands sort in order.

The clinic summary compares the four sites on volume, utilisation, DNA rate and median wait. The sample is twelve weeks of fictional appointments across six specialties.

Visuals on the page

Positions are Power BI page pixels. Enter them in Format → General → Properties → Size and position, or use the PBIP download where they are already set.

Visual positions in the Outpatient Clinic Appointments template
VisualTypeXYWidthHeight
ClinicSlicer9202416040
SpecialtySlicer10962416040
AppointmentsCard11212015264
DNA rateCard35212015264
Slot utilisationCard59212014464
Median wait (days)Card82412014464
Follow-ups per newCard105612014464
Appointments by week and outcomeColumn chart112232656208
Wait for first appointmentBar chart816232424208
DNA rate by booking lead timeColumn chart112488432192
Clinic summaryTable592488648192

Custom visuals for this layout

Built-in Power BI visuals cover most slots above. These slots also suit a custom visual; each page covers the data shape, DAX and a prompt to generate it as a .pbiviz.

Already have a report?

Brand Makeover tries Outpatient Clinic Appointments first on every page of your Power BI project (.pbip zip) where it fits: the page's visuals have to go into its 9 data slots without overlaps. Pages it can't seat get another catalog layout or a brand grid. Queries, filters and bookmarks are left as they are. Free, in your browser.

Opens with the Analyst / Dense preset, because the Executive preset doesn't use this layout (9 data slots; this preset uses templates with at most 7).

Restyle my report into this

Swap a slot for a custom visual

Pick any slot and VizForge AI writes a custom visual (.pbiviz, with TypeScript source) sized to it, in this template's colours and shaped for the fields it is bound to.

Generate one that fits this layout.

Card · 152×64 px · bound to [Appointments]

1, 2 or 5 credits depending on the brief · 5 free on signup. Sign in or create a free account on the next screen; the brief is saved for 30 minutes.

Brief sent to the generator (you can edit it there)

A Power BI card visual titled "Appointments". It sits in a 152×64 px slot on a designed report page. Match the report's brand: data colours #0D9488, #3B82F6, #8B5CF6, #E06814, #E11D48, #1CA24D; background #FFFFFF; text #0F2A2E; font Segoe UI. Transparent visual background so the page design shows through; no visual border. In the sample model it is bound to [Appointments]; keep the same data roles so the fields drop straight in.

Not sure what to build? Browse the visual catalog or open the template in the design studio and hand off any slot from there. Or start in the AI generator with a blank brief.

Colours and theme

Healthcare Calm

Clinical teal Power BI theme on soft mint for patient-flow, quality and HR dashboards; high text contrast and distinct data colours for ward comparisons.

See the Healthcare Calm palette and contrast checks →

Use the background in an existing report

Prefer to keep your own report? Apply the design to it instead of opening the PBIP.

  1. 1

    Download the background

    Take the 1920×1080 PNG for a new page in a Fluent 2 report (the default size for new pages), or the 2× PNG (2560×1440) for sharp text on a 1280×720 Classic page. Power BI scales the image to the canvas.

  2. 2

    Set the canvas background

    Format page → Canvas background → Browse. Set Image fit to Fill and transparency to 0%.

  3. 3

    Import the theme

    Design ribbon → Import theme (in the Power BI service: View → Theme pane), then pick the downloaded JSON. Data colours and fonts now match the design. Older Desktop builds: View → Themes → Browse for themes.

  4. 4

    Place your visuals

    Size each visual to the positions above with background and border off, or open the PBIP project where they are already placed.

Questions about this template

Does the Outpatient Clinic Appointments template come with sample data?

Yes. The “PBIP with sample data” download contains a semantic model with 6 tables and 5 DAX measures, and every visual on the page is already bound to it. The sample: Twelve weeks of outpatient activity at four fictional clinics (to the end of October 2026): 420 appointments across six specialties with type, booking lead time, outcome and, for new patients, days waited from referral; plus bookable slots per clinic per week. The data is written into each table's Power Query step, so there is no data source or sign-in.

Is it a .pbix file?

It is a Power BI project (PBIP): a folder of text files that Power BI Desktop opens like a .pbix. Open the .pbip file, select Refresh once to load the sample rows, then use File → Save as if you want a single .pbix.

What visuals are in the Outpatient Clinic Appointments template?

The page has 11 visual areas: 2 slicers, 5 cards, 2 column charts, 1 bar chart, 1 table. Their exact positions are listed on this page so you can match them in Power BI's Format → General → Properties panel, or skip that step by downloading the PBIP project.

Which theme does the Outpatient Clinic Appointments template use?

It ships with the Healthcare Calm theme (light tone). Download the theme JSON here, or open the template in the design studio and switch to any other theme or your own brand colours.

Is there a dark version of the Outpatient Clinic Appointments template?

Yes. Switch the preview to Dark and every download (background, theme JSON and PBIP) comes in that version. The layout is identical; the page, card and text colours are re-solved for a dark page, and the accent, status and data colours keep their hues but are adjusted until text meets WCAG AA (4.5:1) and chart colours reach 3:1 against the cards.

How do I use the background image in Power BI Desktop?

Select the page, open Format page → Canvas background, choose Browse and pick the PNG, then set Image fit to Fill and transparency to 0%. Give your visuals a transparent background and no border so the designed panels show through.

Can I open the PBIP project in Power BI Desktop?

Yes. PBIR is the default report format in Power BI Desktop since September 2026, and the download is a PBIP project: unzip it and open the .pbip file, select Refresh once and the sample data loads into visuals that are already bound (the empty PBIP leaves the containers unbound for your own data). Microsoft still lists projects and TMDL as preview features (as of Nov 2026), so if Desktop won't open it, enable them under File → Options and settings → Options → Preview features.

Build guides for this dashboard

Guides to the same dashboard job: which custom visuals it needs, the DAX behind them and prompts to generate them.

KPI cards for this layout

Headline numbers drawn by one DAX SVG measure each, for the Card visual or a table row.

Want the headline numbers to look like cards rather than plain values? Browse the KPI card gallery or build your own in the SVG measure builder.

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Make the Outpatient Clinic Appointments template yours

Swap in your brand colours and logo, move panels, add icons and generate missing visuals with AI, then export the background, theme JSON and PBIP project.

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