Supply chain · Power BI template

Fleet Management Power BI template

Dark Power BI fleet management dashboard template: utilisation, fuel economy, cost per km, vehicles off road, harsh driving, costs by type and a vehicle list.

By · Founder & Reliability Engineer · Updated

Free for commercial use

Light version: same layout, colours re-solved and checked for WCAG AA contrast.

Fleet Management Power BI dashboard template: 5 KPI cards, a column chart, a donut chart, a bar chart, a table and 2 slicers on a 1280×720 page

BetaOpens in Power BI Desktop with 6 tables of sample data and every visual bound. See what’s inside

Free, no sign-up. The PBIP with sample data includes the background, theme and a README. 1920×1080 fits a new page in a Fluent 2 report; 1280×720 and 2× fit Classic pages. Downloads carry a small “Made with VizForge” mark (sign in to the studio to remove it).

Customise in the design studio →
Layout
Glass header card, 5 KPIs, km by month + cost donut, depot bars + vehicle list
Page size
1280×720 px (16:9, Power BI default)
Theme
VizForge Ink

Open the sample-data PBIP in Power BI Desktop

Checked against Microsoft Learn's Power BI Desktop projects documentation (as of Nov 2026).

  1. 1

    Unzip to a short path and open the .pbip

    Extract the zip to a short local folder such as C:\PBI (Windows limits project paths to 260 characters, and Desktop can't save a project straight to OneDrive or SharePoint), then double-click the .pbip file or use File → Open in Power BI Desktop. Microsoft still lists projects and TMDL as preview features (as of Nov 2026): if Desktop won't open the project, go to File → Options and settings → Options → Preview features, tick “Power BI Project (.pbip) save option” and “Store semantic model using TMDL format”, then restart Desktop.

  2. 2

    Select Refresh once

    The project ships without the local data cache (.pbi/cache.abf), so Desktop opens the full model definition without data. Select Home → Refresh: every table is built from values written into its Power Query step, so there is no data source to sign in to.

  3. 3

    Save as .pbix or connect your data

    Use File → Save as to keep a single .pbix file, or open Transform data and replace each table's Source step with your own query, keeping the column names so the measures and visuals keep working.

What’s inside the Fleet Management sample model

Rendered from the same definition the download writes as TMDL, so this list always matches the file.

Tables
6
Fact rows
480
DAX measures
7

A fictional service company's 30 vans, trucks and pool cars at three depots: monthly kilometres, fuel, days available, used and off road, and telematics harsh-driving events (April to September 2026), plus quarterly costs per vehicle by cost type. Units: Pounds sterling; kilometres; litres.

Tables and columns

Calendar

Date table · 2026, one row per day

Date table generated in Power Query (List.Dates), marked as the model's date table.

  • Date (date)
  • Year (whole number)
  • Quarter (text)
  • Month (text)
  • Month Name (text)
  • Week Start (date)
  • Weekday (text)
  • Fiscal Year (text)

Depot

Dimension · 3 rows

Operating depots.

  • Depot (text)

Vehicle

Dimension · 30 rows

Fleet list (fictional registrations).

  • Registration (text)
  • Vehicle Type (text)
  • Depot (text)

Cost Type

Dimension · 5 rows

Running-cost categories.

  • Cost Type (text)

Vehicle Month

Fact · 180 rows

Use per vehicle per month from telematics and fuel cards.

  • Month (date)
  • Registration (text)
  • Km (whole number)
  • Fuel Litres (decimal)
  • Days Available (whole number)
  • Days Used (whole number)
  • Days Off Road (whole number)
  • Harsh Events (whole number)

Vehicle Costs

Fact · 300 rows

Costs per vehicle, cost type and quarter.

  • Quarter Start (date)
  • Registration (text)
  • Cost Type (text)
  • Amount (decimal)

Relationships

Many-to-one, single direction. Inactive relationships are switched on inside a measure with USERELATIONSHIP.

  • 'Vehicle Month'[Month] → 'Calendar'[Date]
  • 'Vehicle Month'[Registration] → Vehicle[Registration]
  • Vehicle[Depot] → Depot[Depot]
  • 'Vehicle Costs'[Quarter Start] → 'Calendar'[Date]
  • 'Vehicle Costs'[Registration] → Vehicle[Registration]
  • 'Vehicle Costs'[Cost Type] → 'Cost Type'[Cost Type]

DAX measures

All measures live in a dedicated Key Measures table. Copy any of them into your own model; rename the table and column references to match.

Km DrivenKilometres driven.
Km Driven =
SUM ( 'Vehicle Month'[Km] )

Format string: #,0

Fuel L per 100 kmFuel economy.
Fuel L per 100 km =
DIVIDE ( SUM ( 'Vehicle Month'[Fuel Litres] ), [Km Driven] ) * 100

Format string: 0.0

Fleet Utilisation %Working days a vehicle was used, of the days it was available.
Fleet Utilisation % =
DIVIDE ( SUM ( 'Vehicle Month'[Days Used] ), SUM ( 'Vehicle Month'[Days Available] ) )

Format string: 0%

Vehicles Off RoadVehicles off road at some point in the latest month.
Vehicles Off Road =
VAR LastMonth = MAX ( 'Vehicle Month'[Month] )
RETURN
    CALCULATE ( DISTINCTCOUNT ( 'Vehicle Month'[Registration] ), 'Vehicle Month'[Month] = LastMonth, 'Vehicle Month'[Days Off Road] > 0 )

Format string: #,0

Harsh Events per 1,000 kmHarsh braking, acceleration and cornering events per 1,000 km.
Harsh Events per 1,000 km =
DIVIDE ( SUM ( 'Vehicle Month'[Harsh Events] ), [Km Driven] ) * 1000

Format string: 0.0

Running CostFuel, lease, maintenance, tyres and insurance.
Running Cost =
SUM ( 'Vehicle Costs'[Amount] )

Format string: £#,0

Cost per KmRunning cost over kilometres driven in the same quarters.
Cost per Km =
DIVIDE (
    [Running Cost],
    CALCULATE ( [Km Driven], DATESBETWEEN ( 'Calendar'[Date], MIN ( 'Vehicle Costs'[Quarter Start] ), EOMONTH ( MAX ( 'Vehicle Costs'[Quarter Start] ), 2 ) ) )
)

Format string: £0.00

What each visual is bound to

The PBIP opens with these fields already on each visual.

Field bindings per visual
VisualFields
DepotSlicerDepot[Depot]
Vehicle typeSlicerVehicle[Vehicle Type]
Fleet utilisationCard[Fleet Utilisation %]
Fuel (L/100 km)Card[Fuel L per 100 km]
Cost per kmCard[Cost per Km]
Vehicles off roadCard[Vehicles Off Road]
Harsh events per 1,000 kmCard[Harsh Events per 1,000 km]
Km driven by monthColumn chartCalendar[Month], [Km Driven], Vehicle[Vehicle Type]
Running cost by typeDonut chart'Cost Type'[Cost Type], [Running Cost]
Utilisation by depotBar chartDepot[Depot], [Fleet Utilisation %]
Vehicle listTableVehicle[Registration], Vehicle[Vehicle Type], Vehicle[Depot], [Km Driven], [Fleet Utilisation %], [Fuel L per 100 km], [Cost per Km]

Questions this dashboard answers

Each one is answered by a visual on the page, from the sample model's own tables and measures.

About this dashboard layout

Fleet managers balance two numbers: what each kilometre costs and how hard each vehicle works. The cards show both with fuel economy, vehicles off road in the latest month and harsh-driving events per 1,000 km from telematics, which is the leading indicator for accidents, tyre wear and fuel use.

Kilometres by month are stacked by vehicle type (small and large vans, 7.5-tonne trucks and pool cars). The donut splits running cost into fuel, lease, maintenance and repairs, tyres and insurance. Costs arrive quarterly, so cost per km divides each quarter's costs by the kilometres driven in the same quarter, using DATESBETWEEN on the calendar.

Utilisation compares days used with days available by depot. The vehicle list is sorted by utilisation, lowest first, with kilometres, fuel economy and cost per km alongside, so the under-used vehicles that could go back at lease end are at the top.

The sample fleet of 30 vehicles, its registrations and its three depots are fictional; six months of use and two quarters of costs are included.

Visuals on the page

Positions are Power BI page pixels. Enter them in Format → General → Properties → Size and position, or use the PBIP download where they are already set.

Visual positions in the Fleet Management template
VisualTypeXYWidthHeight
DepotSlicer9043216040
Vehicle typeSlicer10803216040
Fleet utilisationCard4012016864
Fuel (L/100 km)Card29612016064
Cost per kmCard54412016064
Vehicles off roadCard79212016064
Harsh events per 1,000 kmCard104012016064
Km driven by monthColumn chart40232784200
Running cost by typeDonut chart872232368200
Utilisation by depotBar chart40480376200
Vehicle listTable464480776200

Custom visuals for this layout

Built-in Power BI visuals cover most slots above. These slots also suit a custom visual; each page covers the data shape, DAX and a prompt to generate it as a .pbiviz.

Already have a report?

Brand Makeover tries Fleet Management first on every page of your Power BI project (.pbip zip) where it fits: the page's visuals have to go into its 9 data slots without overlaps. Pages it can't seat get another catalog layout or a brand grid. Queries, filters and bookmarks are left as they are. Free, in your browser.

Opens with the Analyst / Dense preset, because the Executive preset doesn't use this layout (9 data slots; this preset uses templates with at most 7).

Restyle my report into this

Swap a slot for a custom visual

Pick any slot and VizForge AI writes a custom visual (.pbiviz, with TypeScript source) sized to it, in this template's colours and shaped for the fields it is bound to.

Generate one that fits this layout.

Card · 168×64 px · bound to [Fleet Utilisation %]

1, 2 or 5 credits depending on the brief · 5 free on signup. Sign in or create a free account on the next screen; the brief is saved for 30 minutes.

Brief sent to the generator (you can edit it there)

A Power BI card visual titled "Fleet utilisation". It sits in a 168×64 px slot on a designed report page. Match the report's brand: data colours #F2C811, #38BDF8, #FB7185, #2DD4BF, #A78BFA, #FB923C; background #16140F; text #F5F3EE; font Segoe UI. Transparent visual background so the page design shows through; no visual border. In the sample model it is bound to [Fleet Utilisation %]; keep the same data roles so the fields drop straight in.

Not sure what to build? Browse the visual catalog or open the template in the design studio and hand off any slot from there. Or start in the AI generator with a blank brief.

Colours and theme

VizForge Ink

The VizForge house theme for Power BI: ink-black page, charcoal cards, the signature yellow lead colour and bright, well-separated data colours.

See the VizForge Ink palette and contrast checks →

Use the background in an existing report

Prefer to keep your own report? Apply the design to it instead of opening the PBIP.

  1. 1

    Download the background

    Take the 1920×1080 PNG for a new page in a Fluent 2 report (the default size for new pages), or the 2× PNG (2560×1440) for sharp text on a 1280×720 Classic page. Power BI scales the image to the canvas.

  2. 2

    Set the canvas background

    Format page → Canvas background → Browse. Set Image fit to Fill and transparency to 0%.

  3. 3

    Import the theme

    Design ribbon → Import theme (in the Power BI service: View → Theme pane), then pick the downloaded JSON. Data colours and fonts now match the design. Older Desktop builds: View → Themes → Browse for themes.

  4. 4

    Place your visuals

    Size each visual to the positions above with background and border off, or open the PBIP project where they are already placed.

Questions about this template

Does the Fleet Management template come with sample data?

Yes. The “PBIP with sample data” download contains a semantic model with 6 tables and 7 DAX measures, and every visual on the page is already bound to it. The sample: A fictional service company's 30 vans, trucks and pool cars at three depots: monthly kilometres, fuel, days available, used and off road, and telematics harsh-driving events (April to September 2026), plus quarterly costs per vehicle by cost type. The data is written into each table's Power Query step, so there is no data source or sign-in.

Is it a .pbix file?

It is a Power BI project (PBIP): a folder of text files that Power BI Desktop opens like a .pbix. Open the .pbip file, select Refresh once to load the sample rows, then use File → Save as if you want a single .pbix.

What visuals are in the Fleet Management template?

The page has 11 visual areas: 2 slicers, 5 cards, 1 column chart, 1 donut chart, 1 bar chart, 1 table. Their exact positions are listed on this page so you can match them in Power BI's Format → General → Properties panel, or skip that step by downloading the PBIP project.

Which theme does the Fleet Management template use?

It ships with the VizForge Ink theme (dark tone). Download the theme JSON here, or open the template in the design studio and switch to any other theme or your own brand colours.

Is there a light version of the Fleet Management template?

Yes. Switch the preview to Light and every download (background, theme JSON and PBIP) comes in that version. The layout is identical; the page, card and text colours are re-solved for a light page, and the accent, status and data colours keep their hues but are adjusted until text meets WCAG AA (4.5:1) and chart colours reach 3:1 against the cards.

How do I use the background image in Power BI Desktop?

Select the page, open Format page → Canvas background, choose Browse and pick the PNG, then set Image fit to Fill and transparency to 0%. Give your visuals a transparent background and no border so the designed panels show through.

Can I open the PBIP project in Power BI Desktop?

Yes. PBIR is the default report format in Power BI Desktop since September 2026, and the download is a PBIP project: unzip it and open the .pbip file, select Refresh once and the sample data loads into visuals that are already bound (the empty PBIP leaves the containers unbound for your own data). Microsoft still lists projects and TMDL as preview features (as of Nov 2026), so if Desktop won't open it, enable them under File → Options and settings → Options → Preview features.

Dashboard guides that use these visuals

Guides to the same dashboard job: which custom visuals it needs, the DAX behind them and prompts to generate them.

KPI cards for this layout

Headline numbers drawn by one DAX SVG measure each, for the Card visual or a table row.

Want the headline numbers to look like cards rather than plain values? Browse the KPI card gallery or build your own in the SVG measure builder.

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Make the Fleet Management template yours

Swap in your brand colours and logo, move panels, add icons and generate missing visuals with AI, then export the background, theme JSON and PBIP project.

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