Education · Power BI template

University Admissions & Enrolment Power BI template

Power BI university admissions dashboard template: applications vs last cycle, admissions funnel, enrolment vs target, applicant countries and continuation.

By · Founder & Reliability Engineer · Updated

Free for commercial use

Dark version: same layout, colours re-solved and checked for WCAG AA contrast.

University Admissions & Enrolment Power BI dashboard template: 5 KPI cards, a funnel, a line chart, a bar chart, a map, a table and 2 slicers on a 1280×720 page

BetaOpens in Power BI Desktop with 8 tables of sample data and every visual bound. See what’s inside

Free, no sign-up. The PBIP with sample data includes the background, theme and a README. 1920×1080 fits a new page in a Fluent 2 report; 1280×720 and 2× fit Classic pages. Downloads carry a small “Made with VizForge” mark (sign in to the studio to remove it).

Customise in the design studio →
Layout
Left nav rail, 5 KPIs, funnel + cycle-on-cycle trend, faculty bars + country map + programme table
Page size
1280×720 px (16:9, Power BI default)
Theme
Lavender SaaS

Open the sample-data PBIP in Power BI Desktop

Checked against Microsoft Learn's Power BI Desktop projects documentation (as of Nov 2026).

  1. 1

    Unzip to a short path and open the .pbip

    Extract the zip to a short local folder such as C:\PBI (Windows limits project paths to 260 characters, and Desktop can't save a project straight to OneDrive or SharePoint), then double-click the .pbip file or use File → Open in Power BI Desktop. Microsoft still lists projects and TMDL as preview features (as of Nov 2026): if Desktop won't open the project, go to File → Options and settings → Options → Preview features, tick “Power BI Project (.pbip) save option” and “Store semantic model using TMDL format”, then restart Desktop.

  2. 2

    Select Refresh once

    The project ships without the local data cache (.pbi/cache.abf), so Desktop opens the full model definition without data. Select Home → Refresh: every table is built from values written into its Power Query step, so there is no data source to sign in to.

  3. 3

    Save as .pbix or connect your data

    Use File → Save as to keep a single .pbix file, or open Transform data and replace each table's Source step with your own query, keeping the column names so the measures and visuals keep working.

What’s inside the University Admissions sample model

Rendered from the same definition the download writes as TMDL, so this list always matches the file.

Tables
8
Fact rows
424
DAX measures
10

Two undergraduate admission cycles at a fictional university (Nov 2024 to Oct 2026): monthly applications, offers, acceptances and September enrolments for eight programmes by fee status, applicants by country of domicile per intake, and first-year continuation for the 2024 and 2025 starters. Units: Applicants and students (headcount).

Tables and columns

Calendar

Date table · 2024–2026, one row per day

Date table generated in Power Query (List.Dates), marked as the model's date table.

  • Date (date)
  • Year (whole number)
  • Quarter (text)
  • Month (text)
  • Month Name (text)
  • Week Start (date)
  • Weekday (text)
  • Fiscal Year (text)

Faculty

Dimension · 4 rows

Faculties.

  • Faculty (text)

Programme

Dimension · 8 rows

Undergraduate programmes with their target intake.

  • Programme (text)
  • Faculty (text)
  • Target Places (whole number)

Fee Status

Dimension · 2 rows

Home or international fee status.

  • Fee Status (text)

Funnel Stage

Dimension · 4 rows

Admissions stages for the funnel (not related: the measure switches on the stage).

  • Stage (text)
  • Stage Order (hidden, used by DAX) (whole number)

Admissions

Fact · 384 rows

Monthly counts per programme and fee status. Enrolments are recorded in September.

  • Date (date)
  • Programme (text)
  • Fee Status (text)
  • Applications (whole number)
  • Offers (whole number)
  • Acceptances (whole number)
  • Enrolments (whole number)

Applicant Origin

Fact · 24 rows

Applicants by country of domicile per September intake.

  • Intake (date)
  • Country (text)
  • Applicants (whole number)

Continuation

Fact · 16 rows

First-year starters and those continuing to year two, per programme and entry year.

  • Entry Date (date)
  • Programme (text)
  • Starters (whole number)
  • Continuing (whole number)

Relationships

Many-to-one, single direction. Inactive relationships are switched on inside a measure with USERELATIONSHIP.

  • Admissions[Date] → 'Calendar'[Date]
  • Admissions[Programme] → Programme[Programme]
  • Admissions[Fee Status] → 'Fee Status'[Fee Status]
  • Programme[Faculty] → Faculty[Faculty]
  • 'Applicant Origin'[Intake] → 'Calendar'[Date]
  • Continuation[Entry Date] → 'Calendar'[Date]
  • Continuation[Programme] → Programme[Programme]

DAX measures

All measures live in a dedicated Key Measures table. Copy any of them into your own model; rename the table and column references to match.

ApplicationsApplications received.
Applications =
SUM ( Admissions[Applications] )

Format string: #,0

Applications Last CycleApplications in the same months of the previous cycle.
Applications Last Cycle =
CALCULATE ( [Applications], SAMEPERIODLASTYEAR ( 'Calendar'[Date] ) )

Format string: #,0

Offer RateOffers made per application.
Offer Rate =
DIVIDE ( SUM ( Admissions[Offers] ), [Applications] )

Format string: 0%

EnrolmentsStudents enrolled in September.
Enrolments =
SUM ( Admissions[Enrolments] )

Format string: #,0

Conversion to EnrolmentEnrolments per offer made.
Conversion to Enrolment =
DIVIDE ( [Enrolments], SUM ( Admissions[Offers] ) )

Format string: 0%

Enrolment TargetTarget intake for the programmes in context.
Enrolment Target =
SUM ( Programme[Target Places] )

Format string: #,0

Enrolled vs Target %Enrolments as a share of target.
Enrolled vs Target % =
DIVIDE ( [Enrolments], [Enrolment Target] )

Format string: 0%

Funnel CountThe count for each funnel stage (disconnected stage table).
Funnel Count =
SWITCH (
    SELECTEDVALUE ( 'Funnel Stage'[Stage Order] ),
    1, [Applications],
    2, SUM ( Admissions[Offers] ),
    3, SUM ( Admissions[Acceptances] ),
    4, [Enrolments]
)

Format string: #,0

ApplicantsApplicants by country of domicile.
Applicants =
SUM ( 'Applicant Origin'[Applicants] )

Format string: #,0

First-Year Continuation %Starters who continue into year two.
First-Year Continuation % =
DIVIDE ( SUM ( Continuation[Continuing] ), SUM ( Continuation[Starters] ) )

Format string: 0.0%

What each visual is bound to

The PBIP opens with these fields already on each visual.

Field bindings per visual
VisualFields
FacultySlicerFaculty[Faculty]
Fee statusSlicer'Fee Status'[Fee Status]
ApplicationsCard[Applications]
Offer rateCard[Offer Rate]
Conversion to enrolmentCard[Conversion to Enrolment]
Enrolled vs targetCard[Enrolled vs Target %]
First-year continuationCard[First-Year Continuation %]
Admissions funnelFunnel'Funnel Stage'[Stage], [Funnel Count]
Applications vs last cycleLine chartCalendar[Month], [Applications], [Applications Last Cycle]
Enrolment vs target by facultyBar chartFaculty[Faculty], [Enrolments], [Enrolment Target]
Applicants by countryMap'Applicant Origin'[Country], [Applicants]
Programme detailTableProgramme[Programme], [Applications], [Offer Rate], [Enrolments], [Enrolled vs Target %]

Questions this dashboard answers

Each one is answered by a visual on the page, from the sample model's own tables and measures.

About this dashboard layout

Admissions teams compare everything with the same point in the last cycle, because applications are seasonal: most arrive between December and January and enrolment happens once, in September. The trend line shows this cycle's monthly applications against last cycle's using SAMEPERIODLASTYEAR on the calendar.

The funnel shows applied, offered, accepted and enrolled from one measure. The stage list is a small disconnected table, and the measure switches on the selected stage to return the right count, a pattern that keeps a funnel's stages in order without unpivoting the fact table.

Enrolment against target by faculty uses the target places stored on each programme, so changing a target is an edit to one row. The map shows applicants by country of domicile for international recruitment, and the programme table lists applications, offer rate, enrolments and enrolment against target.

First-year continuation (students who continue into year two) is the last card, since a full intake that doesn't stay is not a success. The sample covers two cycles at a fictional university with eight programmes and home and international fee status.

Visuals on the page

Positions are Power BI page pixels. Enter them in Format → General → Properties → Size and position, or use the PBIP download where they are already set.

Visual positions in the University Admissions & Enrolment template
VisualTypeXYWidthHeight
FacultySlicer9202416040
Fee statusSlicer10962416040
ApplicationsCard11212015264
Offer rateCard35212015264
Conversion to enrolmentCard59212014464
Enrolled vs targetCard82412014464
First-year continuationCard105612014464
Admissions funnelFunnel112232432200
Applications vs last cycleLine chart592232648200
Enrolment vs target by facultyBar chart112480344200
Applicants by countryMap504480344200
Programme detailTable896480344200

Custom visuals for this layout

Built-in Power BI visuals cover most slots above. These slots also suit a custom visual; each page covers the data shape, DAX and a prompt to generate it as a .pbiviz.

Already have a report?

Brand Makeover tries University Admissions & Enrolment first on every page of your Power BI project (.pbip zip) where it fits: the page's visuals have to go into its 10 data slots without overlaps. Pages it can't seat get another catalog layout or a brand grid. Queries, filters and bookmarks are left as they are. Free, in your browser.

Opens with the Analyst / Dense preset, because the Executive preset doesn't use this layout (10 data slots; this preset uses templates with at most 7).

Restyle my report into this

Swap a slot for a custom visual

Pick any slot and VizForge AI writes a custom visual (.pbiviz, with TypeScript source) sized to it, in this template's colours and shaped for the fields it is bound to.

Generate one that fits this layout.

Card · 152×64 px · bound to [Applications]

1, 2 or 5 credits depending on the brief · 5 free on signup. Sign in or create a free account on the next screen; the brief is saved for 30 minutes.

Brief sent to the generator (you can edit it there)

A Power BI card visual titled "Applications". It sits in a 152×64 px slot on a designed report page. Match the report's brand: data colours #6D28D9, #2563EB, #EC4899, #BF7B09, #0D9488, #64748B; background #FFFFFF; text #1A1530; font Segoe UI. Transparent visual background so the page design shows through; no visual border. In the sample model it is bound to [Applications]; keep the same data roles so the fields drop straight in.

Not sure what to build? Browse the visual catalog or open the template in the design studio and hand off any slot from there. Or start in the AI generator with a blank brief.

Colours and theme

Lavender SaaS

Product-analytics Power BI theme in violet and electric blue on a lavender-tinted page; crisp white cards and clear churn/growth colours for SaaS metrics.

See the Lavender SaaS palette and contrast checks →

Use the background in an existing report

Prefer to keep your own report? Apply the design to it instead of opening the PBIP.

  1. 1

    Download the background

    Take the 1920×1080 PNG for a new page in a Fluent 2 report (the default size for new pages), or the 2× PNG (2560×1440) for sharp text on a 1280×720 Classic page. Power BI scales the image to the canvas.

  2. 2

    Set the canvas background

    Format page → Canvas background → Browse. Set Image fit to Fill and transparency to 0%.

  3. 3

    Import the theme

    Design ribbon → Import theme (in the Power BI service: View → Theme pane), then pick the downloaded JSON. Data colours and fonts now match the design. Older Desktop builds: View → Themes → Browse for themes.

  4. 4

    Place your visuals

    Size each visual to the positions above with background and border off, or open the PBIP project where they are already placed.

Questions about this template

Does the University Admissions & Enrolment template come with sample data?

Yes. The “PBIP with sample data” download contains a semantic model with 8 tables and 10 DAX measures, and every visual on the page is already bound to it. The sample: Two undergraduate admission cycles at a fictional university (Nov 2024 to Oct 2026): monthly applications, offers, acceptances and September enrolments for eight programmes by fee status, applicants by country of domicile per intake, and first-year continuation for the 2024 and 2025 starters. The data is written into each table's Power Query step, so there is no data source or sign-in.

Is it a .pbix file?

It is a Power BI project (PBIP): a folder of text files that Power BI Desktop opens like a .pbix. Open the .pbip file, select Refresh once to load the sample rows, then use File → Save as if you want a single .pbix.

What visuals are in the University Admissions & Enrolment template?

The page has 12 visual areas: 2 slicers, 5 cards, 1 funnel, 1 line chart, 1 bar chart, 1 map, 1 table. Their exact positions are listed on this page so you can match them in Power BI's Format → General → Properties panel, or skip that step by downloading the PBIP project.

Which theme does the University Admissions & Enrolment template use?

It ships with the Lavender SaaS theme (light tone). Download the theme JSON here, or open the template in the design studio and switch to any other theme or your own brand colours.

Is there a dark version of the University Admissions & Enrolment template?

Yes. Switch the preview to Dark and every download (background, theme JSON and PBIP) comes in that version. The layout is identical; the page, card and text colours are re-solved for a dark page, and the accent, status and data colours keep their hues but are adjusted until text meets WCAG AA (4.5:1) and chart colours reach 3:1 against the cards.

How do I use the background image in Power BI Desktop?

Select the page, open Format page → Canvas background, choose Browse and pick the PNG, then set Image fit to Fill and transparency to 0%. Give your visuals a transparent background and no border so the designed panels show through.

Can I open the PBIP project in Power BI Desktop?

Yes. PBIR is the default report format in Power BI Desktop since September 2026, and the download is a PBIP project: unzip it and open the .pbip file, select Refresh once and the sample data loads into visuals that are already bound (the empty PBIP leaves the containers unbound for your own data). Microsoft still lists projects and TMDL as preview features (as of Nov 2026), so if Desktop won't open it, enable them under File → Options and settings → Options → Preview features.

Dashboard guides that use these visuals

Guides to the same dashboard job: which custom visuals it needs, the DAX behind them and prompts to generate them.

KPI cards for this layout

Headline numbers drawn by one DAX SVG measure each, for the Card visual or a table row.

Want the headline numbers to look like cards rather than plain values? Browse the KPI card gallery or build your own in the SVG measure builder.

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Make the University Admissions & Enrolment template yours

Swap in your brand colours and logo, move panels, add icons and generate missing visuals with AI, then export the background, theme JSON and PBIP project.

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